We collect and process the following types of information necessary for recruitment purposes:

• Contact and Identification Data: CV, name, address, email, phone number, date of birth, nationality, profession, photos, identification documents, any documents verifying the right to work, etc.
• Evaluation Data: Qualifications, skills, experience, education, employment history, assessment results, technical assignment feedback, cover letter, references, portfolio, answers to role-specific questions, online profiles (e.g., GitHub, StackOverflow, personal websites), any other information you voluntarily provide, etc.
• Communication Data: Records of correspondence, emails, chats, offer details, and information from video calls or in-person interviews, including recordings when applicable, etc.

We do not request or collect sensitive data, such as race, political beliefs, religion, or sexual orientation, as this information is irrelevant to our candidate selection process. Please refrain from including sensitive data in your application. If you voluntarily provide such information, you consent to its processing alongside other Personal Data, and such data will only be used for legitimate recruitment-related purposes.

• Directly from you: Through your application, forms you complete, assignments, and information shared during interviews.
• From third parties: Such as recruiters, staffing agencies, references, and background check services.
• Public sources: Like your online profiles on platforms such as LinkedIn and GitHub.

• Recruiting & Employment:
  • Communicate with you.
  • Assess your qualifications and suitability.
  • Make hiring decisions.
  • Build a talent pool for future opportunities.
  • Notify you of future job openings.
  • Introduce your profile to clients.
  • Fulfill legal requirements if employment is established.
• Other Purposes:
  • Manage legal disputes or claims.
  • Protect the rights and safety of Rational Data, its employees, and clients.
  • Conduct anonymized statistical analyses.

We may share your Personal Data with:

• Internal staff: Employees and affiliates involved in recruitment and hiring.
• Clients: Business partners, potential clients, or established clients who may assess candidate suitability, all subject to confidentiality and data protection agreements.
• Service Providers: Third-party vendors offering recruitment, accounting, legal, or background check services under confidentiality and data protection commitments. Only necessary information is shared.
• Public Authorities: When legally required to comply with regulations or court orders.
• At your request: We may disclose information per your specific instructions.

We retain Personal Data only as long as needed for the purposes outlined above. For candidates who may be considered for future roles, we generally retain data for up to 5 years from the last written communication, adjusting based on demand for specific skills or seniority. To comply with data minimization principles, we review the relevance of retained data at regular intervals during the retention period. Data will be deleted unless explicit consent is obtained for longer retention.

For successful candidates, data from the recruitment process will become part of their employment record, maintained according to our employee privacy policy.

Personal information will be deleted upon:

• Expiration of the retention period.
• Your objection to processing.
• A written deletion request from you.

We implement policies and controls to protect your data from accidental loss, unauthorized access, misuse, or disclosure. Access is limited to those with a genuine need. Third parties are bound by confidentiality.

Under EEA data protection laws, you have a number of important rights, exercisable by submitting a request to us, free of any obligation, such as:

• Right to be Informed: About the collection and use of your Personal Data.
• Right of Access: To obtain a copy of your Personal Data and details of its processing.
• Right to Rectification: To request correction or updating of your Personal Data.
• Right to Erasure: To request deletion of data no longer necessary or where consent is withdrawn (without affecting processing done prior to withdrawal).
• Right to Restrict Processing: To limit data use if inaccurate or no longer necessary for stated purposes.
• Right to Data Portability: To receive your Personal Data in a structured, commonly used, and machine-readable format for transfer to another organization, when processed automatically.
• Right to Object: To object to data processing on legitimate grounds.

To exercise your rights, please contact us by email.

• E-mail: cv@rationaldata.gr
• Company: Rational Data P.C.
• Address: Dimitrakopoulou 2, 54655, Thessaloniki, Greece
• Telephone: +30 2310427210
• Contact person: Paschalis Tsopanoglou